Safety Advisory Group
Ashford Borough Council operate a Safety Advisory Group (SAG) for event applicants, and are here to offer support and guidance. Once we have received your event notification form we will access the scale of your event based on the information you have given. We will be in contact with you if the group require further information or would like you to attend a SAG meeting.
Please read our privacy notice before applying.
Where a road closure is necessary, you will need to inform us at least 12 weeks in advance of the event.
Safety advice for public outdoor events
If you are organising a public outdoor event you will need to ensure that public safety requirements are met. Download the following templates to help you with your safety planning:
- Event Notification Form [pdf] 335KB
- Event risk assessment form [pdf] 65KB
- Event management plan January 2019 [docx] 619KB
- Event Guidance V3.0 - October 2019 [pdf] 1144KB
- First Aid / medical requirements [docx] 26KB
Security advice for event organisers
Counter Terrorism Policing for the South East has produced a guidance document for event organisers to help you understand what can be done to improve safety at events and decrease the likelihood of any attack.
This ACT (Action Counters Terrorism) guidance includes advice on protecting your event from a vehicle being used as a weapon, instructions on what to do if you find a suspicious package at your event and points to consider in an event plan.
For further advice and guidance, please also visit the National Counter Terrorism Security Office, which is regularly updated.
Data Protection – Ashford Borough Council is the data controller for any personal information collected in this application. Your information will be used to administrate the application, and processing is being conducted relying upon a contractual legal basis. As part of the application process your data will be shared with our multi-agency partners. Your data may be shared with other departments within the council for the purpose of improving services, keeping records up-to-date and for the protection of the public fund. It may also share your data with other bodies responsible for auditing public funds for these purposes. You can find further information on our Data Sharing to Identify Fraud page. Your information will be retained from the date of the event + 6 years. For more information about your data protection rights please see our Data Protection page or contact the Data Protection Officer by post Ashford Borough Council, Civic Centre, Tannery Lane, Ashford, Kent, TN23 1PL or email FOI@ashford.gov.uk.
If you have any queries or require further information on this webpage, please email the Safety Advisory Group.